Frequently Asked Questions
Guests:
The Barn Owl Venue (BOV) can easily accommodate up to 120 guests seated in the barn. If you have a larger group there is plenty of room outside for more tables. There is plenty of parking onsite for all your guests and guests needing extra help can be dropped off at the venue door prior to parking.
​​​
Decorating and places to get ready the day of the wedding:
The venue is available to you to start decorating the night before your wedding. We will have the tables and chairs set for you to bring in your items and start decorating. Once you are done decorating and after the rehearsal the pergola area can be rented for a rehearsal dinner if you so choose.
On the day of the wedding there are several space options for the wedding party to use for dressing. The house can be available for the bridal party and downstairs is a pool table and room for the groomsmen to relax and get ready in. The barn itself also has a small area for the bride's party to get ready in.
​
Coming out to the venue prior to the event:
You are welcome to come out to the event venue as many times as you need to take measurements, show it to family or friends or vendors or plan your decorations. We ask that you call ahead to make an appointment so we can be sure it is available for you to see.​
Set-up and clean up:
The Barn Owl will have all indoor tables/chairs set-up on the rehearsal day so that the couple may decorate/place table settings that day. Then, on the morning of the wedding, The Barn Owl will set-up all outdoor furniture – outdoor tables/chairs.
Clients will need to retrieve all items they brought on site and put all trash in available trash cans. The house must be cleared out the night of the wedding, unless you have rented it for the night. All wedding gifts must be taken home the night of the event. The Barn Owl is responsible for trash disposal and cleaning the tables and floors.
Event/Wedding Insurance?
We strongly recommend having wedding insurance. Our insurance protects our business, it does not protect the client and their guests. Damage, weather, sudden cancellations, global pandemics – there’s a bunch of reasons why it is a good idea (and it is usually pretty affordable). If you need more convincing – The Knot has some good reasoning here.
​
​
​
​
​
​
WEDDING DAY TIMELINE EXAMPLE
Keep in mind that this is just an EXAMPLE of how your wedding day activities can go. Try to be flexible and enjoy every minute of your special day.
9:30 am – Bridesmaids’ Brunch
10:30 am – Bride’s makeup appointment
12:00 pm – Bride’s hair appointment | Any vendors or people setting up may arrive at TBO at this time.
1:30 pm – Bridal party arrives at to dress
2:00 pm – Bride and Groom have their first look (This couple has decided to have all pictures taken before Ceremony)
2:30 pm – All “posed” wedding party and family pictures are taken
3:30 – 4:00 pm – Caterer begins to set up, the cake is delivered, and the florist puts final additions on the buffet and cake table. DJ or Ban will set up for Ceremony and Reception if they have not arrived earlier.
4:00 pm – 4:15 pm – Pictures are finished
• Bride and Bridesmaids retire to Bridal Suite
• Groom and Groomsmen retire to Groom’s Suite
• Guest Book and Gift Attendants assume duties
• Users, Groomsmen assume duties (if there are any)
4:30 pm – Background Music begins while guests arrive
4:45 pm – Wedding Party will line up by Bridal Suite – Pastor has decided to stand up front or may decide to walk down first to start Ceremony.
• Groom’s Grandparents
• Bride’s Grandparents
• Groom’s Parents (Groom will walk down his mother and father at this time)
• Bride’s Mother with and Escort
• Bridesmaids and Groomsmen
• Maid/Matron of Honor and Best Man
• Flower Girl and Ring bearer
• Bride and Father 5:00pm – Prelude Music
• 1st Song – (Grandparents and Parents Song) __________________
• 2nd Song – (Bridal Party including Flower Girl and Ring Bearer) ____________________
• 3rd Song – (Bride and Father) _____________________
Mother of Bride will stand at this time so that guests will follow
CEREMONY Begins
5:45 pm – Recessional • 4th Song (for wedding party to walk back down the aisle) ________________________
• Parents of Bride Exit
• Parents of Groom Exit
• Pastor Exits
• Guests will follow DJ will assume microphone and give out a couple of announcements
• Smoking Area
• Restrooms
• Bar Opens
6:00 pm – RECEPTION Begins
• Background music
• Wedding Party announcement as they enter Reception Area
• Groom and/or Bride thank guests for attending their special day
• Blessing
• Buffet dinner begins
7:00 pm – Reception Traditions Begin
• Best man and/or Maid of Honor toast(s)
• Cake cutting
• First Dance (Cake will be cut by caterer at this time if needed)
• Father/Daughter dance
• Mother/Son dance
• Dance floor opens for guests
• Dance floor reopens to all guests
8:30 pm – Bouquet and Garter Toss Bride and Groom change into going-away clothes
9:30 pm – Limousine arrives Bride and Groom say good-byes Guests line up for bubbles or glow sticks as Bride and Groom make getaway
Bar Closes
9:45 pm – Guests start departures Bride’s and Groom’s Suites are cleaned by someone in wedding party to make sure nothing was forgotten or left behind. A staff member can do final walk through with someone from wedding party, at this time, to refund $500 deposit that was collected either at rehearsal or during final catering meeting, or it can be done the next morning.
10:00 pm – Venue is Closed
Sunday morning:
A staff member will do a final walk-through with someone from the wedding party to refund the $500 deposit that was collected either at rehearsal or during the final catering meeting.
10:00 am - Venue has been vacated
